<div> <div> <div> <div> <div> <h2> Admin and Operations Officer </h2> <ul> <li>Administrative</li> <li> <i></i> Addis Ababa</li> </ul> </div> </div> </div> </div> <div> <div> </div> </div> <div> <div> <div> <div> <h3>Description</h3> <div> <p><strong>Position Title</strong>: Admin and Operations Officer, JDC Ethiopia</p> <p><strong>Reports to</strong>: Program Operations Manager</p> <p><strong>Additional Manager</strong>: Director of Budget and Finance</p> <p><strong> </strong></p> <p><strong>About the Organization </strong></p> <p>American Jewish Joint Distribution Committee (JDC) is an international non-governmental organization impacting millions of lives in more than 70 countries, leveraging a century’s experience confronting poverty and crisis around the world. JDC began working in Ethiopia in 1983, striving to advance the health and wellbeing of those living in the Gondar region. </p> <p><br></p> <p><strong><u>Key Roles and Responsibilities</u></strong></p> <p>The Admin and Operations Officer is responsible for the coordination and efficient management of administrative, financial, and operational functions within JDC Ethiopia. She/He is responsible for:</p> <p><strong>Procurement:</strong></p> <ul> <li>Collect proforma invoices and prepare bid analysis reports.</li> <li>Manage purchasing processes and ensure compliance with procurement policies.</li> <li>Establish and maintain strong relationships with vendors and suppliers.</li> </ul> <p><strong>Finance Support:</strong></p> <ul> <li>Prepare and process payments, including per diems and petty cash management.</li> <li>Support budget tracking and prepare financial reports in collaboration with the finance team.</li> </ul> <p><strong>Administration:</strong></p> <ul> <li>Draft and manage administrative documents, including letters and agreements.</li> <li>Oversee office supplies, maintain staff HR files, and supervise the office cleaner.</li> </ul> <p><strong>Event and Logistics Support:</strong></p> <ul> <li>Liaise with hotels and service providers for event and meeting arrangements.</li> <li>Assist in coordinating travel arrangements and logistics for staff and program activities.</li> </ul> <p><strong>Inventory Management (Storekeeper Role):</strong></p> <ul> <li>Maintain an organized inventory system for office and program supplies.</li> <li>Receive, verify, and record incoming items, ensuring accurate documentation.</li> <li>Dispatch supplies and equipment to appropriate departments as needed.</li> <li>Conduct regular inventory checks and prepare reports to track stock levels.</li> </ul> <p>Perform other duties as and when assigned by his/her supervisors.</p> <p><strong> </strong></p> <p><strong>Requirement</strong>:</p> <ul> <li>Bachelor’s degree in Business Administration, Finance, Management, or a related field.</li> <li>Minimum 2-3 years of experience in roles involving operations, finance, and/or administrative responsibilities.</li> <li>Demonstrated experience in procurement, and logistics management.</li> <li>Strong proficiency in financial management and reporting tools.</li> <li>Excellent organizational and communication skills.</li> <li>Ability to handle multiple priorities and maintain attention to detail.</li> </ul> <p><br></p> <p><strong>Application Procedures:</strong></p> <p>Interested candidates shall send a non-returnable application dossier containing the followings:</p> <ol> <li>Application letter stating clearly the job to which you are applying for;</li> <li>Up-to-date CV with daytime telephone number and /or an e-mail address</li> <li>Names and addresses of three references.</li> <li>Closing date for application is 10 working days from the date of this announcement (End date: February 10th).</li> <li>Only short-listed candidates will be contacted.</li> </ol> </div> </div> </div> </div> <div id="jobFormWrapper"> <div></div> <div> </div> <div id="applyFormWrapper"></div> <div id="shareWrapperInCareersPage"> <div></div> </div> </div> </div> </div>